Viewing Storeroom Records

This help file applies to an out-of-date version of MainBoss.
The most recent version of MainBoss is MainBoss 4.2.2.
For the latest version of this help file can be found here.

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You view storeroom records with Coding Definitions | Items | Storerooms. The window contains the following:

View section: Shows a location map that lists current storerooms.

Code: Click this heading to sort the map by code. Click again to reverse the order (from ascending to descending or vice versa).

Description: Click this heading to sort the list by description. Click again to reverse the order.

Apply Filter: Lets you set up a filter to select which records should be shown in the table. For more information, see Table Filters.

Details section: Shows information from the selected record.

Storeroom Assignments section: Shows storeroom assignments associated with the selected storeroom. For more, see Storeroom Assignments.

Temporary Storage and Items section: Shows temporary storage and temporary assignments associated with the selected storeroom. For more, see Temporary Storage Locations and Temporary Storage Assignments.

New Storeroom: Opens a window to create a new storeroom record. Fields in the new record will either be blank or assigned default values (as specified in the Defaults for Storerooms section).

Edit: This drop-down button offers several possible actions:

Edit: Opens an editor window to let you edit the selected record.

View: Opens an editor window where you can examine the selected record.

Restore: Restores a deleted record. This button is only active if the viewer is in All mode and if you've selected a deleted record. When you click Restore, MainBoss will open a window that lets you examine the contents of the deleted record. If you save the record and close the window, the record will be restored to the Active list.

Show on Map: If the currently selected storeroom has a "GIS Location" field, MainBoss attempts to open Google Maps to a map showing the storeroom's geographic location. If the current storeroom doesn't have a GIS location, MainBoss checks the unit and/or location record that contains the storeroom, then the container of the container, and so on, until MainBoss either finds a record that has a GIS location or else reaches a record with no container.

If MainBoss finds no record with a GIS location, but does find a postal address record containing postal information, MainBoss passes the postal information to Google Maps.

In order to see the geographic location in Google Maps, you must have an active Internet connection and a suitable web browser.

Delete: Deletes the record that's currently selected.

Print: Opens a window to let you print your storeroom records. For more information, see Printing Storeroom Records.

Export: Lets you export data from this table or import data from a file (provided that the file is in an acceptable format). For more information, see Importing and Exporting Data in Tables.

The button has an accompanying drop-down list containing the following:

Export: Exports data in XML format.

Import: Imports data from a properly formatted file.

Save XML Schema: Writes an XML schema for this table into a specified file.

Search: Lets you search through the list of records for a particular record. For more information, see Searching for a Particular Record. The Search button has an accompanying drop-down list containing the following:

Find Next: Uses the same search condition(s) as your most recent search and finds the next record in the table that matches the condition(s). If the search reaches the end of the table without finding a matching record, it goes to the start of the table and continues the search.

Find Previous: Same as Find Next except that it goes backward in the table. If the search reaches the start of the table without finding a matching record, it goes to the end of the table and continues the search.

Refresh: Updates the list to reflect any recent changes.

Defaults for Storerooms section: Shows any defaults to be used when creating new storerooms.

Edit Defaults: Opens a window to let you change the displayed default values.

Refresh: Updates the list to reflect any recent changes.

For more information on storerooms, see Storerooms. For more information on creating or editing storeroom records, see Editing Storeroom Records. For general information on table viewers, see Using Table Viewers.

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