Demand Miscellaneous

This help file applies to an out-of-date version of MainBoss.
The most recent version of MainBoss is MainBoss 4.2.4.
For the latest version of this help file can be found here.

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A miscellaneous demand specifies a cost that is neither for labor or for directly used materials. For example, it may deal with equipment rentals or with expenses paid out of the worker's pocket (e.g. parking). For more on miscellaneous costs, see Work Order Miscellaneous Costs.

Note: There is no connection between purchase order miscellaneous items and work order miscellaneous items. A purchase order miscellaneous item is typically an extra cost associated with the act of purchasing (e.g. sales tax). A work order miscellaneous item is typically an extra cost associated with doing a job (e.g. parking for a worker).

To see the Demand Miscellaneous editor, click New Demand Miscellaneous Cost in the Miscellaneous Expenses subsection of the Resources section of a work order. For more on resources, see Resources.

The Demand Miscellaneous editor contains the following:

Details area: Provides information about the demand.

Work Order: A read-only field identifying the work order.

Miscellaneous Work Order Cost: A miscellaneous cost record specifying the nature of the expense, the cost center, and the expected cost.

Suggested cost: A read-only field giving the cost from the miscellaneous cost record.

Use suggested cost: If you checkmark this box, MainBoss will fill in "Demanded Cost" with the value given in "Suggested cost". If you don't want to use the suggested cost, leave the checkbox blank and enter an appropriate cost in "Demanded Cost".

Demanded Cost: Can be filled in if you expect the cost to be different than "Suggested cost". (In many cases, the miscellaneous cost record won't specify a suggested cost, because miscellaneous costs tend to vary from job to job.)

Actual Cost Default: Specifies the default method for calculating costs when someone creates an "actual miscellaneous cost" record in response to this demand. If the person who records the actual cost has sufficient security permissions, he or she can specify the cost in a different way. However, if the person who records the actual cost does not have permission to specify costs, what you specify on this demand determines the cost that MainBoss will use. Possible options are:

Manual entry: If you choose this option, you expect the person who actualizes this demand to have appropriate security permissions to specify the actual cost of the work.

Current value calculation: If you choose this option, the default is to calculate actual costs from the original miscellaneous cost record.

Demanded: If you choose this option, the default is to use the "Demanded Cost" in this window as a basis for the actual cost.

Expense Category: The expense category to which this expense belongs. For more on expense categories, see Expense Categories.

Actuals section: Records what the work order actually used (as opposed to the preliminary estimates given in the Details section). The Actuals section also lets you correct any mistakes made in previous "actual" entries.

List: The central part of the window is a list of "actual" entries, specifying actual miscellaneous costs on this work order.

New Actual Miscellaneous Cost: Lets you record an actual miscellaneous cost for this work order. For more information, see Actual Miscellaneous.

Correct: Lets you correct an existing actual entry. For more, see Corrections of Actual Miscellaneous.

Edit: Lets you edit an existing actual entry. You will not be able to change the cost or quantity specified in the entry; for that, you must use Correct.

View: Lets you view an existing entry in read-only mode.

Search: Opens a window to search for a particular record.

Refresh: Updates the list to reflect any recent changes.

Save: Saves the current record. The editor window stays open in case you want to make more changes to the same record.

Save & New: Saves the current record and sets up the window for you to enter a new record. Fields in the new record will be blank or set to default values.

Save & Close: Saves the current record and closes the editor window.

Cancel: Closes the window without saving any changes you've made to the record since the last time you saved. When you Save the record, the Cancel button changes to Close, indicating that you can safely close the window without losing any changes.

Close: Closes the window. This button only appears after you've saved changes with Save or before you've entered any data at all. Otherwise, the button is labeled Cancel.

For more on resources, see Resources. For more on work orders, see Work Orders. For more on editors in general, see Using Editors.

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