Actual Miscellaneous

This help file applies to an out-of-date version of MainBoss.
The most recent version of MainBoss is MainBoss 4.2.4.
For the latest version of this help file can be found here.

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An Actual Miscellaneous record specifies the actual amount of a miscellaneous cost. You specify the cost with a work order miscellaneous record; this record describes the nature of the expense and an expected cost. (For more on miscellaneous costs, see Work Order Miscellaneous Costs.)

The usual way to reach the Actual Miscellaneous editor is to select a Demand Miscellaneous in the Miscellaneous Expenses subsection of the Resources section of a work order, then click the Actualize button. (For more on miscellaneous demands, see Demand Miscellaneous.)

The Actual Miscellaneous editor contains the following:

Entry Date: A read-only field giving the date that this record was created.

Effective Date: The date/time when the cost was incurred. By default, this is set to the current date/time.

User Contact: A read-only field giving your name. This will appear in MainBoss's accounting history to show who did the actualization.

Read-only fields: Provide information relevant to the job. This includes the work order number and the estimated cost from the demand.

Demand Miscellaneous Work Order Cost Demanded Cost: The estimated cost that was stated in the original demand.

Manually Enter Cost: If you select this option, you must enter the actual miscellaneous cost in "This Entry".

Use suggested cost: If you select this option, "This Entry" will be set to the cost as taken from the original miscellaneous cost record.

Use demanded cost: If you select this option, "This Entry" will be set to the cost given in the original estimated demand.

This Entry: The actual cost of this expense. This will be read-only unless you selected Manually Enter Cost.

From Cost Center, To Cost Center: Read-only fields telling the cost centers involved in this operation. MainBoss creates accounting records indicating the transfer of money from the first cost center to the second. These fields are only visible if your database has an Accounting license key. For more, see Accounting Facilities.

Save: Saves the current record. The editor window stays open in case you want to make more changes to the same record.

Save & New: Saves the current record and sets up the window for you to enter a new record. Fields in the new record will be blank or set to default values.

Save & Close: Saves the current record and closes the editor window.

Cancel: Closes the window without saving any changes you've made to the record since the last time you saved. When you Save the record, the Cancel button changes to Close, indicating that you can safely close the window without losing any changes.

Close: Closes the window. This button only appears after you've saved changes with Save or before you've entered any data at all. Otherwise, the button is labeled Cancel.

For more on resources, see Resources. For more on work orders, see Work Orders. For more on editors in general, see Using Editors.

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