Demand Hourly Outside

This help file applies to an out-of-date version of MainBoss.
The most recent version of MainBoss is MainBoss 4.2.2.
For the latest version of this help file can be found here.

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An hourly outside demand assigns one of your workers to do some or all of the work associated with a work order. You specify the worker using an hourly outside record; this gives the worker's name and the hourly rate paid for that worker's services. (For more on hourly outside records, see Hourly Outside.)

Note: MainBoss has two ways of handling labor expenses: with an hourly rate (where the cost depends on how long the worker takes to do the job) or with a per job rate (where all jobs of a particular type cost the same, no matter how long they take). This section covers hourly payments. For more on per job payments, see Demand Per Job Outside.

To see the Demand Hourly Outside editor, click New Demand Hourly Outside in the Outside subsection of the Resources section of a work order. For more on resources, see Resources.

The Demand Hourly Outside editor contains the following:

Details area: Provides information about the demand.

Work Order: A read-only field identifying the work order.

Hourly Outside: An hourly outside record specifying a worker and the worker's hourly rate.

Hourly Rate: The worker's cost per hour, as given by the hourly outside record.

Demanded: The total length of time that the worker is expected to spend on this job.

Already used: A read-only field giving the amount of the demanded time that has already been used on this work order. This amount is set by recording that a certain amount of time has already been used. For example, suppose you expect a job to take three days and have created a demand for a particular worker to spend 20 hours on this job over those three days. At the end of each day, you can actualize some of the demanded time to indicate how much was actually used during the day. In this case, "Already used" will show how much time has already been used on previous days.

Remaining: A read-only field giving the amount of demanded time that has not yet been used. This is equal to "Demanded" minus "Already used".

Calculated Cost: Read-only fields giving the expected cost of the demanded work, based on the worker's hourly rate. The "Hourly Rate" column gives the cost per hour and the "Cost" column gives the total cost.

Use calculated cost: If you checkmark this box, MainBoss will fill in "Demanded Cost" with the values given in "Calculated Cost". If you don't want to use the calculated cost, leave the checkbox blank and enter an appropriate cost in "Demanded Cost".

Demanded Cost: Can be filled in if you expect the cost to be different than "Calculated Cost" (e.g. if you have to pay the worker a higher hourly rate because of overtime). You can enter an hourly rate under "Hourly Rate" or the total cost under "Cost".

Actual Cost Default: Specifies the default method for calculating costs when someone creates an "actual hourly outside" in response to this demand. If the person who records the actual cost has sufficient security permissions, he or she can specify the cost in a different way. However, if the person who records the actual cost does not have permission to specify costs, what you specify on this demand determines the cost that MainBoss will use. Possible options are:

Manual entry: If you choose this option, you expect the person who actualizes this demand to have appropriate security permissions to specify the actual cost of the work.

Current value calculation: If you choose this option, the default is to calculate actual costs from the original hourly outside record.

Demanded: If you choose this option, the default is to use the "Demanded Cost" in this window as a basis for the actual cost.

Expense Category: The expense category to which this expense belongs. For more on expense categories, see Expense Categories.

Actuals section: Records what the work order actually used (as opposed to the preliminary estimates given in the Details section). The Actuals section also lets you correct any mistakes made in previous "actual" entries.

List: The central part of the window is a list of "actual" entries, specifying actual hourly outside labor expenses on this work order.

New Actual Hourly Outside: Lets you record an actual labor expense for this work order. For more information, see Actual Hourly Outside.

New Actual Hourly Outside (with PO): Lets you record an actual labor expense that appears on an associated purchase order. For more information, see Actual Hourly Outside (with PO).

Correct: Lets you correct an existing actual entry. For more, see Corrections of Actual Hourly Outside and Corrections of Actual Hourly Outside (with PO).

New Purchase Hourly Outside: Opens a window where you can add this demand to a purchase order. For more, see Purchase Hourly Outside.

Edit: Lets you edit an existing actual entry. You will not be able to change the cost or quantity specified in the entry; for that, you must use Correct.

View: Lets you view an existing entry in read-only mode.

Delete: Deletes the record that's currently selected.

Search: Opens a window to search for a particular record.

Refresh: Updates the list to reflect any recent changes.

Save: Saves the current record. The editor window stays open in case you want to make more changes to the same record.

Save & New: Saves the current record and sets up the window for you to enter a new record. Fields in the new record will be blank or set to default values.

Save & Close: Saves the current record and closes the editor window.

Cancel: Closes the window without saving any changes you've made to the record since the last time you saved. When you Save the record, the Cancel button changes to Close, indicating that you can safely close the window without losing any changes.

Close: Closes the window. This button only appears after you've saved changes with Save or before you've entered any data at all. Otherwise, the button is labeled Cancel.

For more on resources, see Resources. For more on work orders, see Work Orders. For more on editors in general, see Using Editors.

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