Viewing Unassigned Work Orders

This help file applies to an out-of-date version of MainBoss.
The most recent version of MainBoss is MainBoss 4.2.2.
For the latest version of this help file can be found here.

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My Assignment Overview | Open Work Orders | Unassigned Work Orders lists any work orders that are in the Draft or Open state but do not have anybody assigned to them. The window contains the following:

Current State History Effective Date: Click this heading to sort the list by the effective date on the most recent entry in the work order's state history. Click again to reverse the order.

Number: Click this heading to sort the list by work order number. Click again to reverse the order.

Priority: Click this heading to sort the list by priority. Click again to reverse the order.

Work orders with explicit priorities are considered more urgent than ones where the priority field is blank. Therefore, if you sort your work orders by priority, those with no explicit priority will come last.

Current State History Status: Click this heading to sort the list by work order status. Click again to reverse the order.

Subject: Click this heading to sort the list by subject. Click again to reverse the order.

Apply Filter: Lets you set up a filter to select which records should be shown in the table. For more information, see Table Filters.

Details section: Shows basic information from the selected record.

Assignments section: Shows people assigned to the selected work order.

Service Contracts section: Lists any service contracts associated with the unit in the selected work order. For more on service contracts, see Service Contracts. For more on units, see Units.

Resources section: Lists any resources associated with the selected work order. For more on resources, see Resources.

Temporary Storage section: Lists any temporary storage locations associated with the selected work order, as well as the contents of those locations. For more on temporary storage, see Temporary Storage Locations.

Meters section: Lists any meters in the unit of the selected work order. For more on meters, see Meters.

Purchase Orders section: Lists any purchase orders associated with the selected work order. For more on purchase orders, see Purchase Orders.

Chargebacks section: Lists any chargebacks associated with the selected work order. For more on chargebacks, see Chargebacks.

Requests section: Lists any requests associated with the selected work order. For more on requests, see Requests.

State History section: Lists records that show when the selected work order changed state. For more on work order state history, see Editing Work Order State History Records.

Edit: This drop-down button offers several possible actions:

Edit: Opens an editor window to let you edit the selected record.

View: Opens an editor window where you can examine the selected record.

Self Assign: Clicking this button lets you assign yourself to a selected work order. MainBoss will open a window for creating a state history record; this record will indicate that you claimed the work order for yourself. It will also let you specify comments, a status code, and other information. For more on state history records, see Editing Work Order State History Records.

Once you save the state history record, your name will be added to the work order's Assignments section. The work order will disappear from the Unassigned Work Orders list because the work order now has an assignment.

State change actions: A drop-down button which offers a list of actions that can be used to change the state of the work order. The current state of the work order determines which actions are enabled; it also determines which action is displayed as the label for the button. In the open work order viewer, the only enabled state-change actions are:

Open: Changes a draft work order into an open one. This action is only enabled for draft work orders.

Open Work Order (With Comment): Same as Open, except that MainBoss will also open a window where you can record a comment about what you're doing.

Close Work Order: Changes an open work order into a closed one. This action is only enabled for open work orders.

Close Work Order (With Comment): Same as Close Work Order, except that MainBoss will also open a window where you can record a comment about what you're doing.

If you have specified the appropriate request transition options, closing a work order automatically closes each linked request, provided that each request only has one linked work order. For more on this option, see Specifying Request State Transitions.

Re-Draft: Changes an open work order into a draft one. This action is only enabled for open work orders.

Void: Changes a draft work order into a void one, thereby canceling it. This action is only enabled for draft work orders.

Search: Lets you search through the list of records for a particular record. For more information, see Searching for a Particular Record. The Search button has an accompanying drop-down list containing the following:

Find Next: Uses the same search condition(s) as your most recent search and finds the next record in the table that matches the condition(s). If the search reaches the end of the table without finding a matching record, it goes to the start of the table and continues the search.

Find Previous: Same as Find Next except that it goes backward in the table. If the search reaches the start of the table without finding a matching record, it goes to the end of the table and continues the search.

Add Work Order Comment: Adds a comment to the selected work order. The comment is recorded in a state history record. For more, see Editing Work Order State History Records.

Refresh: Updates the list to reflect any recent changes.

For more information on work orders, see Work Orders. For more information on creating or editing work order records, see Editing Work Orders. For general information on table viewers, see Using Table Viewers.

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