Purchasing and Receiving

This help file applies to an out-of-date version of MainBoss.
The most recent version of MainBoss is MainBoss 4.2.2.
For the latest version of this help file can be found here.

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MainBoss has detailed facilities for reporting which inventory items need to be restocked, for creating purchase orders, and for tracking shipments received.

Many organizations that have other purchasing/receiving software still use MainBoss's purchasing/receiving facilities to manage purchasing requests. People in the maintenance department use MainBoss purchase orders to keep track of what they want to buy. These purchase "requests" are then used as the basis for actual purchasing orders made with your normal purchasing software.

This descriptions below outline the usual sequence of events for purchasing and receiving. For more information, see Purchase Orders.

At any point, you can make corrections. For example, you might prepare a draft version of a purchase order and submit it to your management for approval. If some items are not approved, you can remove those items from the purchase order before you issue it and send it to your supplier.

If your supplier tells you that some prices have been changed or that there will be extra charges (e.g. for faster delivery), you can add those charges to the purchase order. Finally, if some of the requested items cannot be supplied (or if you cancel your order and buy from someone else), you can make appropriate adjustments to MainBoss's records.

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