Location and Status Report

This help file applies to an out-of-date version of MainBoss.
The most recent version of MainBoss is MainBoss 4.2.2.
For the latest version of this help file can be found here.

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The Location and Status report displays the location and status of all your inventory. This is similar to what you get when you print out storeroom assignments, but in a slightly streamlined form. You obtain the report with Items | Reports | Location and Status. This opens a window that contains the following:

Grouping section: Options controlling how the report is broken into sections and sub-sections.

Sorting section: Options controlling how records are sorted within each section and sub-section.

For more on how to use Grouping and Sorting, see Report Sections.

Filters section: Options controlling which storeroom assignment records will be included in the report. For more information, see Report Filters.

Include Deleted records: If this box is checkmarked, the report will include deleted records. Otherwise, deleted records are omitted from the report.

Include Empty storage assignments: If this box is checkmarked, the report will include storage assignments that don't currently contain items (i.e. the physical count is zero). Otherwise, such storage assignments are omitted from the report.

Field Selection section: Options controlling which information fields will be included in the report.

Suppress Costs: Omits any money information that might otherwise be displayed in the report.

Advanced section: Miscellaneous options.

Format Report in Columns: If this checkbox is checkmarked, the report will have information formatted in columns; this has the advantage of compressing a lot of information into a small amount of space, but may be difficult to read, especially if you ask for many pieces of information to be displayed. If the checkbox is blank, information will be laid out in a less rigid format.

Summary Format: If this checkbox is checkmarked, you get a summary of all records in a particular group, as dictated by the options specified in the Grouping section. Instead of seeing all the records in a group, there will be a single-line summary for the entire group.

Report width in pages: Makes it possible to have lines that are wider than a single page. This is particularly useful when you are previewing reports on a monitor screen. For further information, see Report Sections.

Title: The title to be printed at the beginning of the report.

Main Font: The font that will be used for most of the characters in the report. This should be a font that is supported by both your Windows system and your printer.

Fixed-width Font: The font that will be used for information that is printed with fixed-width characters (mostly unit specifications). This should be a font that is supported by both your Windows system and your printer.

Preview section: Displays a visual preview of the report. If you click the Preview button, you automatically go to this section.

The Preview section contains buttons for looking through the report preview and for actually printing the information. For more on using the Preview section, see Report Buttons.

Preview: Clicking this button generates a preview of the report, displayed in the Preview section of the window.

Print: Immediately prints the report.

Export Data: Exports the report's data in XML format.

Cancel: Cancels the preparation and printing of a report. This button is enabled only when MainBoss is preparing a report, i.e. gathering the data and formatting it. For more information, see Report Buttons.

Close: Closes the window.

For more on storeroom assignments, see Storeroom Assignments. For more on reports in general, see Reports.

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