Correcting Item Issues

This help file applies to an out-of-date version of MainBoss.
The most recent version of MainBoss is MainBoss 4.2.2.
For the latest version of this help file can be found here.

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To correct an Item Issue, you select the issue record where it appears, e.g. in the Item Activity section of a storeroom assignment record. (For more, see Storeroom Assignments.) Then click Correct. This opens a window where you can correct the record:

Entry Date: A read-only field giving the date that this record was created.

Effective Date: The date/time when the item was issued.

User Contact: A read-only field giving your user name. This will appear in MainBoss's accounting history to show who made the correction.

Storage Assignment: A read-only field giving information from the original item issue record.

Issue Code: A read-only field giving the issue code from the original item issue record.

Employee: A read-only field giving the person to whom the item was issued (in the original item issue record).

Quantity: Corrects the quantity actually issued. Typically, you fill in the "As Corrected" field with the correct quantity issued, as opposed to the quantity you originally recorded. The alternative is to fill in "This Entry" with the difference between the quantity you originally entered and the true quantity issued.

For example, suppose you really issued 3 but you accidentally typed 1 in the original record. You could fill in "As Corrected" with 3 (the correct number) or fill in "This Entry" with 2 (the difference between what you originally typed and the true quantity). "This Entry" may be a negative number if you originally typed in too much.

If you fill in "As Corrected", MainBoss automatically sets "This Entry" and vice versa.

On Hand: Read-only fields giving the quantity that will remain in the storeroom after the issue takes place, plus the cost of that quantity.

Calculated On Hand Cost: Read-only fields giving the expected cost of "Quantity" as calculated from existing price information.

Use calculated On Hand cost: If you checkmark this box, MainBoss will fill in "This Entry" and "As Corrected" with the values obtained from "Calculated On Hand Cost". If you don't want to use these calculations, leave the checkbox blank and fill in "This Entry" or "As Corrected".

This Entry, As Corrected: Corrects the actual cost (if necessary). Typically, you fill in "As Corrected" with the correct cost of the correct quantity. The alternative is to fill in "This Entry" with the difference between the cost you originally entered and the true cost.

If you fill in "As Corrected", MainBoss automatically sets "This Entry" and vice versa.

From Cost Center, To Cost Center: Read-only fields telling the cost centers involved in this operation. MainBoss creates accounting records indicating the transfer of money from the first cost center to the second. These fields are only visible if your database has an Accounting license key. For more, see Accounting Facilities.

Save & New: Saves the current record and sets up the window for you to enter a new record. Fields in the new record will be blank or set to default values.

Save: Saves the current record. The editor window stays open in case you want to make more changes to the same record.

Save & Close: Saves the current record and closes the editor window.

Cancel: Closes the window without saving any changes you've made to the record since the last time you saved. When you Save the record, the Cancel button changes to Close, indicating that you can safely close the window without losing any changes.

Close: Closes the window. This button only appears after you've saved changes with Save or before you've entered any data at all. Otherwise, the button is labeled Cancel.

For more on items, see Inventory Item Records. For more on item issues, see Issuing Items. For more on editors in general, see Using Editors.

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