Actual Per Job Outside (with PO)

This help file applies to an out-of-date version of MainBoss.
The most recent version of MainBoss is MainBoss 4.2.2.
For the latest version of this help file can be found here.

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An Actual Per Job Outside (with PO) record specifies that an outside contractor worked on a particular job, with the work paid at a "per job" rate. You identify the contractor by specifying a per unit outside record; this record gives the contractor's name and "per job" rate. (For more on per job outside records, see Per Job Outside.)

If a work order has an attached issued purchase order for the contractor's services, you can go to the Outside subsection of the Resources section of a work order, click on a corresponding "purchase per job outside" record, and then click New Actual Per Job Outside (with PO). MainBoss opens a window to let you record what work actually took place. (The purchase order must be in the issued state.)

A single per job outside demand can produce multiple Actual Per Job Outside records. For example, suppose the original Demand Per Job Outside specifies painting four rooms, with a per job rate for painting each room. The contractor might paint two rooms one day and two rooms the next. In this case, you could create two Actual Per Job Outside records: one for the first two rooms, and one for the next. Each of these records would have "Quantity" set to 2 (for two rooms). In general, if a job takes place over several days, it's up to you whether to create a separate Actual Per Job Outside record for each day, or a single Actual Per Job Outside record covering the whole job.

The Actual Per Job Outside (with PO) editor contains the following:

Entry Date: A read-only field giving the date that this record was created.

Effective Date: The date/time when the work was done. By default, this is set to the current date/time.

User Contact: A read-only field giving your name. This will appear in MainBoss's accounting history to show who did the actualization.

Read-only fields: Provide information relevant to the job. This includes the purchase order number and the vendor.

Receipt: A receipt to be used for recording that the labor was actually received. For more, see Receipts

Read-only fields: Provide more information relevant to the job. This includes the work order number and the quantity of work that was specified in the original demand/purchase entries.

Use Order Remaining Quantity: If you checkmark this box, MainBoss completes the record to indicate that you used the time listed under "Order Remaining". If you leave the box blank, you will have to fill in this information yourself.

Quantity: If you have not checkmarked Use Order Remaining Quantity, fill in "Quantity" with the time actually spent.

Read-only fields: Provide cost information from the original per job outside record and the demand.

Manually Enter Cost: If you select this option, you must enter the actual cost of the work in "This Entry".

Use calculated remaining order cost: If you select this option, "This Entry" will be set to the cost of the work as taken from the original per job outside record.

Use demanded cost: If you select this option, "This Entry" will be set to the cost given in the original demand (stated in "Demanded Cost").

This Entry: The actual cost of the quantity used. This will be read-only unless you selected Manually Enter Cost.

As Corrected: Will be the same as "This Entry" unless you have made a correction to this record after it was originally created.

From Cost Center, To Cost Center: Read-only fields telling the cost centers involved in this operation. MainBoss creates accounting records indicating the transfer of money from the first cost center to the second. These fields are only visible if your database has an Accounting license key. For more, see Accounting Facilities.

Save: Saves the current record. The editor window stays open in case you want to make more changes to the same record.

Save & New: Saves the current record and sets up the window for you to enter a new record. Fields in the new record will be blank or set to default values.

Save & Close: Saves the current record and closes the editor window.

Cancel: Closes the window without saving any changes you've made to the record since the last time you saved. When you Save the record, the Cancel button changes to Close, indicating that you can safely close the window without losing any changes.

Close: Closes the window. This button only appears after you've saved changes with Save or before you've entered any data at all. Otherwise, the button is labeled Cancel.

For more on resources, see Resources. For more on work orders, see Work Orders. For more on editors in general, see Using Editors.

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