Viewing Access Codes

This help file applies to an out-of-date version of MainBoss.
The most recent version of MainBoss is MainBoss 4.2.2.
For the latest version of this help file can be found here.

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You view access codes with Coding Definitions | Access Codes. The window contains the following:

View section: Shows the list of current access codes.

Code: Click this heading to sort the list by code. Click again to reverse the order (from ascending to descending or vice versa).

Description: Click this heading to sort the list by description. Click again to reverse the order.

Apply Filter: Lets you set up a filter to select which records should be shown in the table. For more information, see Table Filters.

Details section: Shows details from the selected record.

Requests section: Shows requests that use the selected access code. For more about requests, see Requests.

Units section: Shows units that have the selected access code. For more about units, see Units.

Work Orders section: Shows work orders that use the selected access code. For more about work orders, see Work Orders.

Tasks section: Shows planned maintenance tasks that use the selected access code. For more about tasks, see Tasks.

New Access Code: Opens a window to create a new access code record. Fields in the new record will either be blank or assigned default values (as specified in the Defaults for Access Codes section).

Edit: This drop-down button offers several possible actions:

Edit: Opens an editor window to let you edit the selected record.

View: Opens an editor window where you can examine the selected record.

Restore: Restores a deleted record. This button is only active if the viewer is in All mode and if you've selected a deleted record. When you click Restore, MainBoss will open a window that lets you examine the contents of the deleted record. If you save the record and close the window, the record will be restored to the Active list.

Delete: Deletes the record that's currently selected.

Print: Opens a window to let you print your access codes. For more information, see Printing Access Codes.

Export: Lets you export data from this table or import data from a file (provided that the file is in an acceptable format). For more information, see Importing and Exporting Data in Tables.

The button has an accompanying drop-down list containing the following:

Export: Exports data in XML format.

Import: Imports data from a properly formatted file.

Save XML Schema: Writes an XML schema for this table into a specified file.

Search: Lets you search through the list of records for a particular record. For more information, see Searching for a Particular Record. The Search button has an accompanying drop-down list containing the following:

Find Next: Uses the same search condition(s) as your most recent search and finds the next record in the table that matches the condition(s). If the search reaches the end of the table without finding a matching record, it goes to the start of the table and continues the search.

Find Previous: Same as Find Next except that it goes backward in the table. If the search reaches the start of the table without finding a matching record, it goes to the end of the table and continues the search.

Refresh: Updates the list to reflect any recent changes.

Defaults for Access Codes section: Shows any defaults to be used when creating new access codes.

Edit Defaults: Opens a window to let you change the displayed default values.

For more information on access codes, see Access Codes. For more information on creating or editing access code records, see Editing Access Codes. For general information on table viewers, see Using Table Viewers.

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